Assign Media Bridge permissions¶
Media Bridge ships four permission sets. Assign them to users on the Users or Permission Sets page in Business Central.
When to use this
When you install Media Bridge, and whenever a new user starts working with pictures or needs to run a migration.
1. Prerequisites¶
- You have permission to assign permission sets (for example SUPER or SECURITY).
2. Choose the permission sets¶
| Permission set (caption) | ID | Give it to | Includes |
|---|---|---|---|
| Media Storage Mgt. | FRW Media Stor. Mgt. |
Every user who adds, changes or deletes pictures, and administrators who run migrations | Tenant Media Mgt. |
| Tenant Media Mgt. | FRW Tenant Med. Mgt. |
Included in Media Storage Mgt.; assign it on its own only in special cases | — |
| Clear Item Media | FRW Clear Item Media |
Only the few people allowed to wipe item pictures in a sandbox | Media Storage Mgt. |
| Clear Employee Media | FRW Clear Empl Media |
Only the few people allowed to wipe employee pictures in a sandbox | Media Storage Mgt. |
Keep the clear permission sets restricted
Clear Item Media and Clear Employee Media allow deleting all pictures of a company. They are deliberately separate from the everyday set. See Maintenance.
3. Steps¶
- Search for Users and open the user card.
- In User Permission Sets, add FRW Media Stor. Mgt. (caption Media Storage Mgt.).
- For a sandbox administrator who must be able to clear test pictures, also add FRW Clear Item Media and/or FRW Clear Empl Media.
4. Things to know¶
- Creating a variant from a dropped picture uses the user's own permissions on Item Variant. Media Storage Mgt. grants read and modify on item variants, but not insert. Users who should create variants by drag and drop need a permission set that allows inserting item variants (standard Business Central sets for item management do).
- Changing a picture also needs modify permission on the record (item, item variant or employee). Without it, the upload actions show a "You do not have permission" message and drag and drop is switched off.
5. Verify¶
- Sign in as the user, open an Item Card and check that the picture actions (Take, Import, Export, Delete) are available.
6. Common signals you may need this procedure¶
You do not have permission to change pictures of this item.
The user lacks modify permission on items. Assign a permission set that allows modifying items, in addition to Media Storage Mgt.
You do not have permission to create item variants.
The user tried to create a new variant from a dropped picture without insert permission on Item Variant.
7. When to contact The Framework¶
- A user with Media Storage Mgt. still gets a permission error on a Media Bridge page or action.