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Manage employee pictures

Add, replace, export or delete an employee photo from the Employee Card.

When to use this

A new employee needs a photo, or an existing photo must be replaced or removed.

1. Prerequisites

  • You have the Media Storage Mgt. permission set and modify permission on employees.
  • The employee is saved (it has a number).

2. Steps

2.1. Drop a photo

  1. Open the Employee Card.
  2. Drag one image file from File Explorer onto the Employee Picture factbox. The factbox shows Drop image to upload.
  3. Release the file. If the employee already has a photo, confirm that it may be replaced.

The factbox shows the new photo and the message The picture was uploaded.

2.2. Use the actions instead

In the Employee Picture factbox, or on the page that opens with the Picture action, choose:

  • Take to take a photo with the device camera (only shown when a camera is available);
  • Import to select a picture file;
  • Export to download the photo, with the employee number as file name;
  • Delete to remove the photo, after confirmation.

Take and Import ask for confirmation before they replace an existing photo.

3. Verify

  • The factbox shows the new photo, with the employee's full name as caption.

4. Rules and limits

  • One file per drop; JPEG, PNG, GIF, WEBP and BMP only. The file contents are checked, not only the file name.
  • A photo can't be added before the employee is saved.
  • Employee photos always belong to the current company, also in a company that uses a media source company.

5. Common signals you may need this procedure

Save the record before you add a picture.

The employee has no number yet.

The record changed while the file was dropped. Try again.

You moved to another employee while the file was being dropped.

You do not have permission to change the picture of this record.

You need modify permission on employees.

This employee has no picture to export.

The employee has no photo yet.

The picture could not be stored: ...

The storage source refused the photo. See Set up external storage.

6. When to contact The Framework

  • The photo shows in the factbox but not elsewhere in Business Central, for example in a report. Some standard features read the photo straight from the database; with External File Storage the photo is not there.